PMI WORKPLACE SAFETY
|Prime Machine, Inc.||Safety Operations Manual||©1979-2004
All Right reserved
|Revision||Reason for change||Date||Approval|
|B||Incorporate Changes on 1/03/03||1/03/03||DJM|
2.1 Safety Suggestions
2.2 Safety Self-Inspections
2.3 Safe Work Procedures
3.1 Safety Glasses and Eye Protection
3.2 Safety Belts, Lifelines, Guardrails
3.3 Head Protection
3.4 Foot Protection
3.5 Respiratory Protection
3.6 Hearing Protection
3.7 Grinder Guards
3.8 Chemical Protective Equipment
3.9 Fire Prevention
3.10 Tobacco Products
4.1 Hazardous Chemicals
5.2 Elevated Structures and Surfaces
5.3 Portable Ladders
5.4 Lifting Equipment
5.5 Welding, Cutting and Other “Hot Work”
5.6 Compressed Gases Cylinders
5.7 General Workplace Safety Rules
6.1 First Aid
6.3 Property Damage/Environmental Loss
6.4 Evacuation of Plant Site
8.1 Environmental Testing
8.4 Entry Supervisor
9.2 Periodic Audits
9.3 Training Requirements
9.4 Training for Authorized and Affected Craftsmen
9.6 Lockout/Tagout Methods and Rules
9.7 Returning Equipment to Operation
9.8 Removal of Locks and Tags in the Absence of
the Authorized Craftsman
9.9 Multiple Shifts
9.10 Training Outline For All Employees
9.11 Limitations of Tags
9.12 List of Authorized Personnel
11. D. O. T. POLICY
11.1 Subpart (a)
11.2 Subpart (b)
11.3 Subpart (c)
11.4 Subpart (d)
11.5 Subpart (e)
11.6 Subpart (f)
11.7 Subpart (g)
11.8 D.O.T. Part 391
12.1 Employee Training and Orientation
12.2 Personal Protective Equipment
12.3 Waste Management
12.5 Fire Protection and Prevention
12.6 Chocked Vehicles
12.7 Safety Training
13.1 General Policy
13.2 Random Testing
13.3 Federal D.O.T. Drug Testing Policy
13.4 Test Results
13.5 Prescription Drugs
14.2 Safety Meetings
15.1 Recordable Injuries
15.2 Employee’s Report
15.3 Area Manager’s Report
15.4 Witnesses Report
15.7 Contractor Injury/Illness Reporting
15.8 Corporate Reporting
1. WORKPLACE SAFETY
1.0 Summary – The personal safety and health of each employee of this Company is of primary importance. The policy of this Company will be to maintain a safe and healthy working environment at all times, and to comply with Occupational Safety and Health Administration (OSHA) regulations, and state local safety requirements. The prevention of occupationally-induced injuries and illnesses will be treated as a priority by management and employees, and will be given precedence in all operational matters. The Company will not knowingly allow unsafe conditions to exist.
1.1 Purpose – To provide methods for the evaluation and maintenance of a safe working environment and to outline procedures for handling injuries and subsequent reporting requirements.
1.2 Scope – This Policy/Procedure applies to all employees and departments of the Company.
A. Each supervisor must provide leadership, set examples, and exercise the control necessary to ensure the success of the Workplace Safety Program. Supervisors are responsible for the safety concerns of work areas and employees, and must take any action necessary to fulfill that responsibility. Management will fully support supervisors in the discharge of their responsibilities.
B. Through its employee training policy, the Company will ensure that all employees will be effectively trained in all matters affecting safety and health. All employees will also be trained to detect and correct substandard acts and/or conditions.
C. The safety and health of all Company employees will be given prime consideration in all of the Company’s operations.
2. WORKSITE ANALYSIS AND HAZARD PREVENTION/CONTROL
2.1 Safety Suggestions – A safe work environment must be everyone’s goal. All employees are encouraged to evaluate their work methods and areas for ideas to improve safety in their work environment. An employee with a suggestion to improve workplace safety should complete a Safety Suggestion Sheet (EXHIBIT C.2.1) and review it with their Area Manager and forward to the Safety Director for follow up.
2.2 Safety Self-Inspections – On a quarterly basis the Company will conduct a thorough self-inspection to identify any potential safety hazards and create a formal action plan for improving the safety of operations. The Safety Director will work in conjunction with each Area Manager to inspect their areas and complete the Safety Self-Inspection Checklist (EXHIBIT C.2.2). In addition to the checklist, the Safety Director and each Area Manager should review OSHA’s General Industry Standards for additional items or areas that may not be addressed by the checklist.
2.2.1 The quarterly inspection should be completed within thirty (30) days after end of each calendar quarter. Any safety concerns or hazards discovered should be documented on the checklist. The Safety Director will be responsible for compiling the Workplace Safety Action Plan (EXHIBIT C.2.2.1) and arranging a meeting with the General Manager and Area Managers to review the safety issues raised and to implement a plan to address or resolve each issue.
2.2.2 This meeting will also review and evaluate the Company’s safety program and the summary of occupational injuries and illnesses. Policies and procedures will be updated to reflect changes and corrections that were made.
2.3 Safe Work Procedures – Area Managers will be responsible for creating and maintaining safe work procedures necessary to prevent and control hazards that have been identified through the Worksite Analysis described above. These control procedures are the basic means for preventing accidents. Each Area Manager should tailor their department’s safe work procedures to the job tasks being performed in the work area environment. Area Managers are to complete a Job Safety Analysis (EXHIBIT C.2.3), when the process to perform the work may have a potential safety hazard.
2.3.1 OSHA standards that have been promulgated can be of great assistance in developing safe work procedures since they address controls in order of effectiveness and preference. Where no standard exists, creative problem solving by employees and managers should help create effective controls. The basic formula that OSHA follows is, in order of preference:
A. Eliminating the hazard from the machine, the method, the material or the plant structure.
B. Controlling the hazard by limiting exposure or controlling it at its source.
C. Training personnel to be aware of the hazard and to follow safe work procedures to avoid it.
D. Prescribing personal protective equipment for protecting employees against the hazard.
3. PROTECTIVE EQUIPMENT
3.0 Summary – Employees are required to wear protective clothing and equipment as indicated by their department’s safe work procedures. These procedures should specifically indicate when, where and what types of equipment are to be worn. Evaluation of types of equipment and clothing should include protection against damage to eyesight or hearing, dust or chemical inhalation or ingestion, skin or bodily exposure to caustic or toxic chemicals, falling objects, cuts, burns, electrical shock, etc.
Protective equipment and/or clothing shall be periodically inspected for contamination, wear and defects and cleaned and replaced as necessary.
3.1 Safety Glasses and Eye Protection – Safety glasses, or other appropriate eye protection, are required to be with every employee and used as follows:
A. If you are using a hand grinder, a face shield and safety glasses are required to be worn.
B. If you are using a hand grinder in close quarters, a face shield and goggles are required to be worn
C. When grinding, particles can get in your hair and clothing. Be conscious of this.
D. Ultraviolet or infrared radiation from the flash of welding and cutting processes will burn your eyes, proper filters must be worn.
E. Chemicals splash easily. Proper eye wear should be used when handling hazardous liquids.
F. Eyeglass frames, lenses and side shield will meet or exceed ANSI requirements for safety glasses.
3.1.1 Prime Machine will reimburse employees for the purchase of prescription safety glasses, not to exceed once a year. The price guidelines are as follows:
$ 75 – single vision lenses with frames, $35 for lenses
$100 – bifocal lenses with frames, $60 for lenses
$105 – trifocal lenses with frames, $65 for lenses
For source to purchase the prescription safety glasses, contact Employee Relations.
3.2 Safety Belts, Lifelines, Guardrails – Workers shall use ANSI or other approved safety belts and straps, lifelines, guardrails or other adequate protection as required by the nature of the job or the Area Manager.
3.3 Head Protection – Hard hats meeting the ANSI Standard Z-89.1 shall be worn by all craftsmen as required by the nature of the job or the Area Manager.
3.4 Foot Protection – Foot protection meeting ANSI Standard Z-41 shall be worn by all craftsmen, contractors, and subcontractors on the worksite except office clerical personnel who remain in areas not requiring foot protection and have specific authorization. Other exceptions shall be given only if the foot protection hinders the work and creates an unsafe condition.
Employees are required to purchase their own safety boots.
3.5 Respiratory Protection – Respiratory protective equipment approved by NIOSH/MSHA shall be used when there is a need for such equipment to protect the health of the craftsmen as required by the nature of the job or the Area Manager.
Workers shall not use respiratory protective equipment unless examined by a physician within the previous twelve (12) months and the physician has certified in writing what he is medically certified to wear a respirator.
The worker must also be trained in respirator use. Training shall meet the minimum OSHA requirements, and include a fit test.
3.6 Hearing Protection – Craftsmen are required to wear protection devices with a minimum of NRR of 24 in areas where that noise level exceeds 80 decibels or where otherwise required by the nature of the job or the Area Manager.
3.7 Grinder Guards – Guards are to be on all grinders unless leaving the guard on would limit the grinders efficiency to reach the area to be ground. The craftsman must receive authorization from their Area Manager to remove the guard. The craftsman, upon completion of initial authorization or at the end of his shift, is to reattach the guard. While using a hand-held grinder, craftsmen are to wear goggles and a face shield.
3.8 Chemical Protective Equipment – Protective gloves, aprons, face protection and other protective clothing shall be worn by workers when there is a need for such equipment as determined by OSHA regulations, MSDS guidelines or Area Manager.
3.9 Fire Prevention – All employees are instructed to be continuously aware of fire prevention.
The person discovering a fire should then attempt to extinguish it based on the extent of training they have received and the extinguishing equipment which is readily available.
Upon discharge of a fire extinguisher the employee must notify the Safety Director by the next scheduled work day.
3.9.1 All flammable liquids are to be stored in areas that are specifically designed for these products and as required by applicable fire code provisions. Flammable liquids such as gasoline, benzene, naphtha or lacquer thinner, shall not be used for general cleaning purposes and shall be kept in approved labeled containers.
3.9.2 Fire extinguishers, exit doors, exit signs, passageways and means of emergency exits shall be inspected periodically by the Safety Director to ensure that they are working properly and unobstructed. (EXHIBIT C.3.9.2)
3.9.3 Combustible materials such as oil-soaked rags and waste shall be kept in approved metal containers with metal lids.
Waste paper and other combustible materials shall not be allowed to accumulate.
3.9.4 Semi-annually the Safety Director and Area Managers will conduct fire drills and evacuation procedures.
3.10 Protective Clothing – Any employee who is working with or around any function that produces any spark, flame, or heat source (example grinder, welder, heating torches, heat treat oven, flame spray or metal spray), must be wearing 100% cotton clothing.
4. HAZARD COMMUNICATION PROGRAM
4.0 Summary – In compliance with OSHA’s Hazard Communication Standard, the Safety Director will work in conjunction with Area Managers to implement and maintain a Hazard Communication Program for all areas of operation in our Company, where employees may be exposed to potential
hazards under normal working conditions or during an emergency situation.
4.1 Hazardous Chemicals – The Hazard Communication Program will consist of compiling a hazardous chemicals list using Material Safety Data Sheet (MSDS), ensuring containers are properly labeled and providing employees with training. MSDSs are detailed information bulletins prepared by the manufacturer or importer of a chemical that describes the physical and chemical properties, physical and health hazards, routes of exposure, precautions for safe handling and use, emergency and first-aid procedures, and control measures.
The original copies of the MSDS sheets are located it the Company’s Library. (EXHIBIT C.4.1)
4.1.1 The Safety Director will make a List of Hazardous Chemicals for the operational areas they are used in and attach the corresponding MSDS for each chemical. The Safety Director will maintain and update the list as necessary and post it in each operational area of the facility. (EXHIBIT C.4.1.1) The Safety Director will work with each Area Manager to incorporate protective measures for hazardous chemicals used in their area into their safe work procedures.
4.1.2 An MSDS will be available on every substance on the list of hazardous chemicals and will be readily available for review by employees at all times. The Safety Director will be responsible for obtaining and updating MSDSs.
4.1.3 The Safety Director will ensure that all hazardous chemicals in the facility are properly labeled and updated, as necessary. Labels should list at least the chemical identity, appropriate hazard warnings, and the name and address of the manufacturer, importer or responsible party. If there are a number of stationary containers within a work area that have similar contents and hazards, signs will be posted on them to convey the hazard information. If chemicals are transferred from a labeled container to a portable container, that is intended for immediate use by the person transferring the chemical, no labels are required on the portable container.
4.1.4 The Safety Director will inform all outside contractors performing work at the facility of the potential hazards of exposure to hazardous chemicals at the facility.
4.1.5 The Safety Director will inform employees, as necessary, of the potential hazards of hazardous chemicals brought into the facility by outside contractors.
5. GENERAL SAFETY REQUIREMENT
5.1 Housekeeping – Craftsmen shall maintain their work stations, vehicles and their work areas in a neat and orderly manner. All refuse shall be disposed of in designated containers. Craftsmen shall maintain all materials in a neat and orderly manner and out of walkways, so as not to interfere with the other work in progress or the safe passage of people through the facility.
5.2 Elevated Structures and Surfaces – In the performance of their duties, workers shall not jump from or over elevated structures and surfaces such as, but not limited to, walls, fences or platforms, or stand on I-beams, scaffolds or other equipment without adequate fall protection.
All scaffolds shall be erected and used in compliance with applicable standards and regulations.
Benches, boxes, tables, chairs, or other makeshift substitutes shall not be used as elevated structures and surfaces.
5.3 Portable Ladders – Do not carry ladders in an upright position.
When working from a portable ladder, the ladder must be securely placed, held, tied, or otherwise made secure to prevent slipping or falling. The bottom of a straight ladder shall never be away from the support structure more than one-fourth (1/4) of the perpendicular height of the ladder.
When using ladders, arrange work so that you are able to face the ladder and use both hands while climbing. No more than one person may be on the ladder at a time.
Ladders shall not be placed in front of doors opening toward the ladder unless the door is open or locked and barricaded.
When standing on a ladder, the worker shall not extend the body to one side or the other while working. Workers shall not stand on the top platform of a step ladder unless the ladder is specifically constructed for that purpose.
Ladder shall not be used as scaffold platforms.
Ladders with weakened, broken or missing steps, broken side rails, or other defects shall not be used and shall be reported to the Area Manager.
5.4 Lifting Equipment – Only authorized and qualified craftsmen shall operate cranes, hoists, derricks, or fork lifts and the operator shall not leave the equipment running and unattended during any lift or while a load is suspended.
All lifting equipment shall be regularly inspected and maintained by designated qualified person to assure it is in proper working order.
Upon inspection the equipment will be tagged and tracked. All slings, hooks, straps, clevises, and sheaves will be kept in a central location.
Craftsmen shall inspect daily before using all rigging equipment, including slings, spreaders, hooks, clevises and sheaves. Defective equipment shall not be used and shall be brought to the attention of their Area Manager. The defective equipment is to be destroyed and reported to the designated lifting equipment inspector.
The craftsmen shall make every effort to establish the weights of the loads to be lifted. The manufacturer’s recommended working load limit of equipment, devices, slings, lines or ropes shall not be exceeded.
Craftsmen are not to twist chains and to lift only when the chains are in a straight line.
Craftsmen shall not place themselves under a lifted load nor shall an operator swing a lifted load over other workers.
Craftsmen shall not ride on hooks, lifted loads, forks or pallets.
Craftsmen shall use only authorized ANSI B-30 hand signals for crane operation. There shall be a non-working observer directing the operator while the machine is in motion to guard against accidental contact. Operators shall take instructions or signals from only one authorized worker. Only the approved standardized hand signals shall be used and a chart or card of the signals shall be permanently posted in a conspicuous place in the facility.
Where visual hand signals cannot be used, because the person giving the signal is out of sight of the operator, other approved methods of communication shall be used.
5.5 Welding, Cutting and Other “Hot Work” – It is the responsibility of the craftsmen performing welding or cutting to see that protective screens are properly placed to protect other workers in the area.
Whenever lead, cadmium, galvanized or other toxic fume-producing material is welded, burned or otherwise heated to such a degree that fumes from the metal or its fluxes are generated, the work shall be ventilated so workers performing the operation are not exposed to hazardous concentrations of fumes. If proper ventilation cannot be provided, approved respiratory equipment shall be used.
Workers shall not weld or cut on drums or other containers that contained flammable or combustible liquids.
Welders will make every practical attempt to control the sparks from their work so as not to allow them to come into contact with hoses, tanks, or combustible materials.
An inspection shall be conducted by the welder, after welding operations are completed, to ensure that sparks or hot metal have not ignited combustible materials.
5.6 Compressed Gases Cylinders – Oil or grease shall not be allowed to contact valves, regulators or any other parts of compressed gas systems unless specifically recommended by the manufacturer.
Compressed gas cylinders shall be turned off when not in use.
All compressed gas cylinders when stored or not in use shall have the protective cap in place.
All compressed gas cylinders shall be transported, stored and secured in an upright position, away from any high heat, and otherwise in compliance with fire code and transportation regulations. Fuels and oxygen shall be separated by five (5) foot high firewall.
5.7 General Workplace Safety Rules
A. All employees of this Company shall follow these and their specific department’s workplace safety rules, render every possible aid to safe operations, and report all unsafe conditions or practices to their Area Manager or the designated Safety Director.
B. No one shall knowingly be permitted or required to work while his or her ability or alertness is impaired by illness or other causes that might expose the individual or others to injury.
C. Follow prescribed safety recommendations listed in the MDSD’s sheets.
D. All employees are required to report to their Area Manager and Safety Coordinator, the use of any prescribed medication which may affect or hinder their performance on the job with regard to his normal work duties. No employee will be allowed to operate equipment if medication could interfere with safe operation. Failure to notify the Area Manager and Safety Coordinator of the use of medication, that could affect performance on the job, may lead to disciplinary action.
E. No employee is expected to undertake a job until he or she has received job instructions on how to do it properly and has been
authorized to perform that job. No employee should undertake a job that appears unsafe.
F. Employees should be alert to see that all guards and other protective devices are in proper places and adjusted, and shall report deficiencies. Approved protective equipment shall be worn in specified work areas.
G. Horseplay, scuffling and other acts which tend to endanger the safety or well being of employees are prohibited.
H. Work should be well planned and supervised to prevent injuries. When lifting heavy objects, employees should bend their knees and use the large muscles of the leg instead of the smaller muscles of the back. Back injuries are the most frequent and often the most persistent and painful type of workplace injury.
I. When attempting to lift or move 50 lbs. or more, you are to ask for assistance or use proper lifting devices located in the shop.
J. Employees shall not handle, tamper with or operate any machinery or equipment not within the scope of their duties, unless they have received training and instructions from their Area Manager.
K. Loose or frayed clothing, dangling ties, rings, etc. must not be worn around moving machinery or other places they can get caught.
L. Wash thoroughly after handling any injurious or poisonous substances.
6. MEDICAL AND EMERGENCY ACTION
6.1 First Aid – Most accidents are minor in nature and require first-aid. A basic first-aid kit will be kept at the front office and in the Machine Shop Area Manager’s office. Eyewash stations are located within the immediate vicinity of all operational areas that utilize hazardous or caustic chemical substances.
6.1.1 The Receptionist will be responsible for tracking expiration dates and replenishing supplies in the first-aid kits, eye wash stations, and eye glasses cleaning stations.
6.2 Emergencies – Emergencies or injuries that require medical care but are not life-threatening and can be safely transported by automobile will be treated at the local health care facility.
6.2.1 The local emergency rescue service will be called for any serious life-threatening injuries, and for transporting injured employees that can not be safely transported by automobile.
The local emergency rescue service in our area is contacted by dialing 911. This number is also used for fire and police service.
Our local health care facility is:
Non-Emergency 7:30 am to 9:00 pm
2390 So. Redwood Road
Salt Lake City
Emergency or After Hours
Holy Cross Hospital
1050 E. South Temple
Salt Lake City
6.2.2 Regardless of severity, all work-related accidents and injuries shall be reported to the Area Manager and the Safety Coordinator immediately. If injury occurs during swing, graveyard and/or weekend shifts, and has not resulted in a fatality or hospitalization, the Safety Coordinator is to be notified on the following business day. Refer to Section 15 – Reporting and Recordkeeping.
6.3 Property Damage/Environmental Loss – Accidents involving damage to Company equipment facilities, vehicle accidents, environmental losses and third party accident/incident notifications will be reported on Employee’s Report of Incident form.
All employees shall be responsible for promptly reporting vehicular accidents to the Safety Coordinator and will be required to fill out a Vehicle Damage Report. (EXHIBIT C.6.3)
6.4 Evacuation of Plant Site – Notification will be made by the paging system.
When told to evacuate the facilities all employees are to report to the parking lot in front of the main offices.
Employees shall not leave the parking lot until told to do so by their Area Manager.
7. CONTRACTORS, SUBCONTRACTORS OR CONSULTANTS
7.1 Contractors, subcontractors or consultants who are not instructed in the potential hazards shall be accompanied by an authorized or qualified Prime Machine employee in and around Facility.
Contractors, subcontractors or consultants who are working shall remain in their assigned work area except when authorized by Prime Machine Area Manager to access other areas.
Before the start of any work at Prime Machine a meeting shall be held by contractors to inform all workers under the work scope (including subcontractors, part-time help etc.) of the Prime Machine work requirements and safety rules. These meetings shall be documented by the Safety Director.
Contractors are required to comply with the Prime Machine’s procedure while performing work at Prime Machine’s lockout\tagout.
Depending on the scope and length of work (i.e. hazard, hotwork), additional periodic safety meetings are required for all on-site workers and must be documented by the Safety Director.
Plant phones may be used by job supervisor and by others on a restricted basis. Plant phones shall not be tied up for non-business related calls. If abused, phone use may be denied.
Table Of Contents
8. CONFINED SPACE ENTRY PROGRAM
8.0 Summary – It is often necessary for many types of work operations to be performed in confined spaces. The purpose of the Confined Space Entry Program is to ensure that entry and subsequent work operations in confined spaces are accomplished in a manner where safety, health and fire protection procedures are maintained at all times.
A “confined space” is herein defined as any space which has a limited means of access, but which is large enough that an employee can enter the space and perform assigned work, and one which is subject to the accumulation of toxic or flammable contaminants, or which has an oxygen-deficient atmosphere. Confined spaces include, but are not limited to, the following: caissons, storage tanks, vessels, tunnels, bins, boilers, sewers, ventilation/exhaust ducts, pipelines or open excavations over four (4) feet deep.
All employees required to enter into confined spaces shall be instructed as to the following:
A. Entrance permit
B. The nature of the hazard involved
C. The necessary precautions to be taken
D. The proper use of protective and emergency equipment
In addition to the above-listed requirements, the craftsmen shall comply with any specific regulations that apply to work in dangerous or potentially dangerous areas.
8.1 Environmental Testing – Before entry is made into any enclosed or confined space suspected of having mixtures or concentrations of flammable and/or toxic air contaminants or deficiencies of oxygen, and during the course of entry operations (to ensure that acceptable entry conditions are being maintained), appropriate tests of the atmosphere shall be conducted by a qualified person who is certified to ensure that the explosive or toxic limits are not exceeded or that the oxygen concentration is not below 19.5% of the total air mixture.
Any confined space found to have or suspected of having an oxygen deficient atmosphere or exceeding toxic/flammable limits shall be:
A. Tagged “RESTRICTED ACCESS – DO NOT ENTER”
B. Promptly reported to the Area Manager and/or Customer
C. Mechanically ventilated/exhausted, and
D. Rechecked prior to re-entry
During inert gas welding, portable and/or fixed oxygen analyzers with visual/audible alarms shall be provided in designated areas.
8.2 Training – All craftsmen shall be trained prior to initial assignment to work in a confined space. Training shall include:
A. Identification of all confined spaces;
B. A discussion of the hazards which may be present in each confined space and the potential health effects of each hazard;
C. An explanation of entry procedures;
D. Identification of required personal protective equipment; i.e., harness, lifeline and other protective equipment; and
E. A discussion of the duties of an attendant and a review of emergency equipment and procedures
F. Where applicable, hands-on training with emergency equipment shall also be conducted.
8.3 Attendant – An attendant is an individual posted directly outside the entrance to a confined space, until relieved by another attendant, and whose sole duty is to observe and maintain communication with craftsmen inside the space at all times. This person will summon help if the need arises.
The attendant may hand tools to craftsmen inside the space, watch the lifeline, or monitor air lines and ventilation equipment at the site, but shall not perform any other tasks which divert his attention from the craftsmen inside the confined space.
In observing the craftsmen inside the confined space, the attendant should look for any signs or unusual behavior which may be an indication of the effects of a toxic agent; i.e., unsteadiness, loss of coordination, slurred speech, drowsiness, etc.
If unauthorized persons approach or enter a confined space, the attendant must warn those people to stay away, advise them to exit immediately if they have entered the space, and inform the authorized entrants and the entry supervisor when unauthorized persons enter the space.
In case of an emergency, the attendant shall summon help and wait until help arrives. Under no circumstances is an attendant to enter a confined space during an emergency. ONLY TRAINED EMERGENCY RESCUE CREWS ARE TO ENTER THE CONFINED SPACE.
8.4 Entry Supervisor – An entry supervisor is the person responsible for determining safe entry conditions, authorizing entry, overseeing entry operations, and terminating entry in a confined space. This person must be aware of the hazards that my be faced by employees entering a space and must be aware of the signs, symptoms, and consequences of exposure to toxic agents.
The Entry Supervisor is also responsible for verifying permit and testing procedures and also for verifying the availability of rescue services.
If unauthorized persons enter a space during authorized entry operations, then the Entry Supervisor must remove those people.
The Entry Supervisor must also ensure that entry operations are consistent with the entry permit and that safe and acceptable entry conditions are maintained. (EXHIBIT C.8.4)
9. LOCKOUT/TAGOUT PROGRAM
9.0 Summary – This program has been put in place to ensure that machines or equipment are isolated from all potential hazardous energy sources before craftsmen perform any service or maintenance activities on them. The lockout/tagout program establishes the minimum procedures of the control of hazardous sources at Prime Machine by requiring that energy control devices such as disconnect switches, bus switches, valves or circuit breakers are locked and tagged out in the off position.
The lockout/tagout program shall apply to all permanently wired machines and equipment. Cord or plug connected equipment shall be exempt, provided that the cord is unplugged and under the direct control of the craftsmen performing the service or maintenance.
9.1 Responsibility – Craftsmen authorized to implement the lockout/tagout procedure shall be designated by the General Shop Manager. The General Shop Manager and Area Managers are required to ensure that the program is implemented. Failure to comply with the lockout/tagout program may lead to disciplinary action, including dismissal.
9.2 Periodic Audits – A periodic audit of the Prime Machine Lockout/Tagout program shall be performed by the Safety Director or an authorized craftsman other than the one utilizing the procedure. All authorized craftsmen shall demonstrate the lockout procedure during the audit. The audit shall be performed and documented as follows:
A. Identify the machine or equipment the procedure was utilized on
B. Date of the audit
C. Name of employee(s) using the procedure
D. Name of the person performing the audit
The inspection shall include a review of the procedure and responsibilities with all authorized employees.
9.3 Training Requirements – Craftsmen shall be classified as follows, and trained by an authorized and certified person:
A person who implements or supervises the implementation of the lockout/tagout procedure for the purpose of performing maintenance or service on machines or equipment.
A person whose job requires them to operate or use machines or equipment that may be periodically locked out/tagged out during service or maintenance activities; or
A person whose job requires them to work in the area of equipment that may be periodically locked out/tagged out during service or maintenance activities.
9.4 Training for Authorized and Affected Craftsmen –
Authorized and Affected Craftsmen shall be trained by an authorized and certified employee. Training shall include the following:
9.4.1 Authorized Craftsmen:
A. Description of procedure
B. Prohibition – against restart or energizing locked out or tagged out equipment
C. Purpose and use of procedure
D. Recognition of applicable hazardous energy sources
E. Type and magnitude of energy available in the workplace
F. Methods and means for isolation
9.4.2 Affected Craftsmen:
A. Description of procedure
B. Prohibition – against restart or energizing locked out or tagged out equipment
C. Purpose and use of procedure
9.5 Retraining – Retraining shall be performed for Authorized and Affected Craftsmen whenever there is a change in job assignments, machines, equipment, processes or energy control procedures.
Retraining shall also be performed whenever a periodic inspection identifies inadequacies in craftsmen knowledge or use of the program.
Authorized Craftsmen shall be retrained annually as part of the periodic inspection.
9.6 Lockout/Tagout Methods and Rules –
A. All equipment shall be locked out or tagged out to protect employees from accidental or inadvertent operations during service or maintenance work Lockout shall be performed as the required method whenever possible.
B. No equipment shall be operated when any lock or warning tag is attached to the isolating device.
C. Only authorized employees shall implement the following procedure. Prior to lockout/tagout, notify the following Affected Craftsmen:
1. the supervisor in charge of the equipment to be worked on; and
2. employees that operate the equipment or work in the area of the equipment.
D. Shut down the equipment by the normal stop procedure (depress STOP button, open switches, operate valve, shift lever, etc.).
E. Isolate the equipment from the energy source by;
1. opening the main disconnect switch(es) or circuit breaker(s) and
2. operating any mechanical isolating device such as a valve lever, etc. to the safe (off) position .
F. Lockout the isolating device(s) in the OFF position using a lockout device and your personal lock and lockout device (valves or other mechanical isolating devices may require the use of a chain and lock). Each Authorized Craftsmen working on a machine or equipment shall place his lock on the lockout device.
If lockout is not possible on a particular device, attach an approved tag to indicate to the Affected Craftsmen that equipment is de-energized and is not to be operated until further notice. Each Authorized Craftsman working on a machine or equipment shall place his tag on the lockout or isolating device. Tags shall have metal grommets and be attached with non-reusable nylon wire tags. Tags shall have specific instructions such as DO NOT OPERATE, DO NOT USE, DO NOT START, DO NOT ENERGIZE printed on them.
G. All locks must have only one key per lock (no master keys) and states the employee number and name.
H. A tag shall be installed with all locks. The tag must include warning others that the equipment is not to be operated and must designate the employee(s) servicing the equipment.
I. Relieve any stored energy (i.e. bleed compressed air, ground capacitors, purge water or steam lines, etc.), disconnect, block or restrain the equipment, or otherwise prevent accidental energy release.
J. After lockout, try to operate the isolating device to be sure it cannot be moved to the ON position. Then try the machine or equipment start control(s) to be certain that it is de-energized. If necessary, meter circuits to verify zero state.
9.7 Returning Equipment to Operation – After servicing/maintenance is complete and equipment is ready for normal production operation, check the area around the machine to ensure that no one is exposed to hazards, that all tools are removed and that guards have been reinstalled.
Remove lockout/tagout devices. Authorized craftsmen must remove their own lock or tag.
When all locks and tags are removed, place the isolated device in the ON or operating position.
Notify all Affected Craftsman that the equipment is cleared for normal operation.
9.8 Removal of Locks and Tags in the Absence of the Authorized Craftsman – When the Authorized Craftsman who applied the lockout/tagout device is not available to remove it, the lock/tag may be removed only by the highest ranking Prime Machine employee after the following procedures have been met:
A. Verify that the Authorized Craftsman is not on the premises.
B. Make all reasonable efforts to contact the Authorized Craftsman and inform him that his lock/tag has been removed.
C. Ensure that the Authorized Craftsman knows that their lock/tag has been removed before they resume work at the facility.
9.9 Multiple Shifts – Lockout/tagout transfers from one shift to another.
At the end of shift each Authorized Craftsmen will remove his lock before leaving the premise.
The Area Manager/Supervisor in-charge of the next shift will receive ownership of the leaving Supervisor’s lock.
9.10 Training Outline For All Employees – Description, Purpose and Use of the Program
A. Protect employees from unexpected startups or release of stored energy during maintenance and service of machines or equipment.
B. Establish minimum standards for control of potentially hazardous energy sources.
C. Prevent injuries by providing a procedure to utilize locks and tags to de-energize or disable machines and equipment prior to service and maintenance.
Prohibition Against Restart
A. No one is to attempt to energize, restart or otherwise operate any machine or equipment that has a lock or tag attached to the energy control device.
B. No one is to remove a lock or tag other than the Authorized Craftsmen that applied it, except under the express direction and supervision of the Safety Director.
Authorized Craftsmen Recognition of Applicable Hazardous Energy Sources
Lines, conduit, hoses, cords and pipes attached or leading to machines and equipment contain potential energy sources.
A. Multiple sources of energy may supply a single machine or piece of equipment (e.g. electricity and compressed air).
B. Gravity may also be a potential energy source. Do not suspend a load from a crane or hoist that lockout or tagout.
C. Type and Magnitude of Available Energy Sources
Type Magnitude Area
9.11 Limitations of Tags – Tags are warning devices. They do not provide the physical restraint provided by locks.
Tags are not to be ignored, bypassed or otherwise defeated. A tag is not to be removed except by the authorized employee responsible for it.
Tags must be legible and understandable by all employees whose work is or may be in the area. Tags and their means of attachment must be able to withstand the workplace environmental conditions.
Tags are only to be used when there is no possible way to lock out machines or equipment.
Tags must be securely attached to the locks.
9.12 List of Authorized Personnel
A list of qualified and safety trained personnel shall be available upon customer request, or as required by contract.
10. COMPANY-OWNED VEHICLES
Before using the vehicle, check the appearance; tires, fluids and oil.
If a problem arises or if the vehicle needs servicing, please relay the vehicle problems to Engine Dept. Mgr.
If any damage occurs to the vehicle while in your possession, an incident report must be filled out and returned to Safety Coordinator.
Seat belts are to be used by all employees and passengers. Any employee found not following this safety procedure will be subject to termination.
Employees are not to exceed the posted speed limits. Any employee found to be abusing this will be subject to termination.
Any employee receiving any moving violations or involved in an accident while in a Company vehicle, must report it immediately to Safety Coordinator.
When vehicles are returned to the shop, pick up after yourself. Do not leave items in vehicle. All vehicles should be locked whenever the vehicle is parked.
11. D. O .T. POLICY
11.0 Summary – The purpose of this section is to gain a basic knowledge of the requirements of the Federal Motor Carriers Safety Regulations (FMCSRs) for operation of a commercial motor vehicle that has a gross combination weight rating of 26,001, or more, pounds. The section is not a complete reference. It is to be used as a guide to the FMCSRs. It should not be used as the basis for legal interpretations. In addition, State and local laws must be obeyed. No person shall encourage or require Prime Machine or its employees to violate FMCSRs. Any person who violates the FMCSRs may be subject to civil or criminal penalties.
Every commercial motor vehicle in operation must be marked on both sides with the following:
A. Company’s name
B. City and State of its principal place of business or where the vehicle is customarily based
C. Company’s identification number preceded by “USDOT”
There are seven subparts describing the requirements while driving commercial motor vehicles.
11.1 Subpart (a) – Prime Machine and all employees are responsible for the management, maintenance, operation, or driving of commercial motor vehicles, and the hiring, supervising, training, assigning, or dispatching of drivers must be in compliance with the rules of this part. A driver cannot drive if he is under the influence of alcohol, schedule I drugs, amphetamines, narcotic or any other substance causing the driver to be impaired. The driver must also be sure his vehicle is safe and properly working before each trip. Additionally, the driver must be sure that the emergency equipment is in place and ready to use and the cargo is properly loaded and secured.
11.2 Subpart (b) – Generally, buses transporting passengers, hazardous material trucks, and certain other D.O.T. regulation must stop at railroad crossings. A driver must also exercise extreme caution, reducing the speed of the vehicle or stop driving, if he is having trouble seeing or the road becomes unsafe because of the weather. Drivers are required to wear their seat belt.
11.3 Subpart (c) – The parking brake should be set and any other steps taken to keep the truck from moving before the driver leaves it unattended. After making an emergency stop, the driver must immediately activate the vehicle’s hazard warning signal flashers and then has 10 minutes to put out emergency warning devices. Flame producing devices may not be used when hazardous material is being transported.
11.4 Subpart (d) – Use of headlights is required from one-half hour after sunset to one-half hour before sunrise or anytime there is not enough light to see clearly 500 feet away. Lights and reflectors are to be clean and not hidden by cargo, the tailboard, or anything else.
11.5 Subpart (e) – If a driver is involved in an accident, regardless of seriousness, he shall:
A. Stop immediately
B. Take steps to prevent more accidents at the scene
C. Assist injured persons
D. Upon request provide their name and address, Prime Machine’s name and address, and tag number of truck
If a driver loses his license, the driver must tell Prime Machine before the end of the next day.
11.6 Subpart (f) – A driver or any other Company employee may not smoke or expose any open flame near a vehicle being fueled. Extra fuel shall be carried only in properly mounted tanks.
11.7 Subpart (g) – Written permission from Prime Machine is necessary for passengers to ride in a motor vehicle and the vehicle may only be driven by the assigned driver.
11.8 DOT Part 391 – Drivers of commercial motor vehicles must be qualified. A detailed statement is available from the Safety Coordinator.
11.8.1 Briefly stated, a driver must meet the following requirements:
A. Be in good health
B. Be at least 21 years of age
C. Speak and read English well enough to do their job and respond to official questions
D. Be able to drive the vehicle safely
E. Be able to determine whether the vehicle is safely loaded
F. Know how to block, brace, and tie down cargo
G. Have only one valid driver’s license
H. Pass a commercial driver’s road test
I. Take a DOT written exam for drivers
J. Not be disqualified to drive a commercial motor vehicle
K. Pass a DOT drug test
L. Drivers must have a commercial driver’s license (CDL) in order to drive a commercial motor vehicle
11.8.2 Prime Machine cannot allow or require any driver to drive:
A. More than 10 hours following 8 consecutive hours off duty; or
B. after being on duty 15 hours; or
C. after being on duty more than 60 hours in any 7 consecutive days
D. A motor carrier operating vehicles every day of the week cannot allow or require any driver to drive after being on duty more than 70 hours in any 8 consecutive days
11.8.3 It is required that drivers keep a summary (recap) of drivers’ hours worked and hours available (EXHIBIT C.11.8.3), and to make a record of duty status “logs” (EXHIBIT C.11.8.3.A) or (EXHIBIT C.11.8.3.B), in duplicate, for each 24-hour period per D.O.T. regulation [49 CFR Part 395].
Motor carriers and drivers who do not complete and keep records of duty status “logs” or who make false records of duty status “logs” can be prosecuted.
The driver must give or send by mail the original of the driver’s record of duty status “log” to Prime Machine within 13 day’s after completing the record, which must be kept on record for six (6) months.
A driver does not have to make a record of duty status “log” if the following apply:
A. The driver operates within a 100-air-mile radius of the normal work reporting location
11.8.4 Prime Machine and employees involved with the maintenance of equipment must understand and obey the rules. They must insure that equipment is regularly inspected, repaired, maintained and cannot operate any commercial motor vehicle unless it is properly equipped.
All vehicle parts and accessories must be in a safe and proper working order at all times.
The following maintenance records must be kept on each commercial motor vehicle:
A. An identification of the vehicle including company number (if so marked), make, serial number, year, and tire size. The record must show the name of the person providing the vehicle, if Prime Machine does not own the vehicle
B. A way to show the type and due date of the various inspection and maintenance operations to be performed
C. A record of inspection, repairs, and maintenance showing their date and type
D. A lubrication record
E. Maintenance records must be kept for a period of one year
11.8.5 All drivers are required to complete a vehicle inspection report at the end of each day, which must cover the parts and accessories set forth in the D.O.T. regulations [49 CRF Part 396.11] (EXHIBIT C.11.8.5). The report must identify the commercial motor vehicle and list anything wrong that could affect its safe operation. If this report is unavailable, it can be reported on the back of the duty status “log”.
Before the vehicle is driven again, any safety defects listed must be repaired and signed off on the vehicle inspection report.
A copy of the last vehicle inspection report must be kept with vehicle.
Before driving a commercial motor vehicle the driver must do the following:
A. Be satisfied that it is in a safe operating condition;
B. Review the last inspection report; and
C. Sign the report if defects were listed and the report has been signed to show that repairs were made
All vehicles are to be inspected annually, as a minimum, and that proof of inspection is maintained on the vehicle.
Any inspection, repair and maintenance of the brakes and brake systems of the vehicles are to be performed by a commercial shop where the inspector has meet the Federal Qualifications.
12. FIELD SAFETY PLAN (SITE SPECIFIC)
12.0 Summary – This on site specific safety procedure forms a part of the standards and procedures of the Workplace Safety Policy.
Review other Company safety procedures, for the other applied workscope safety, i.e.; Confined Space Entry, Hazard Communications, Handling, and Protective Equipment.
12.1 Employee Training and Orientation – All personnel assigned to work on an on site project will be trained according to the requirements of the tasks performed. It is the responsibility of the Area Manager to provide and insure qualified Craftsmen are assigned. Specific training will include:
A. Customer site specific training. All personnel, including Area Managers, that will have the possibility of working on a customer’s project should attend the customer site specific training.
B. Hazard Communication Program for the site specific.
C. Personnel assigned to work in or around rigging equipment shall be instructed in basic and specific hand signals.
D. Prime Machine’s or Customer’s lockout/tagout procedure is to be followed
E. Prime Machine’s or Customer’s Confined Space Procedure is to be followed
F. Prime Machine will provide MSHA and HASWOPER, when it is mandated by the Customer’s Safety Policy
12.2 Personal Protective Equipment – Personal protective equipment required for the project will include the following and any other specialized equipment warranted by the Customer.
A. Hard hat
B. Safety glasses or goggles
C. Steel-toe sturdy leather boots or shoes
D. Chemical protective clothing long sleeve shirts
E. Respirator approved by Customer’s Safety Dept
F. Specific protective equipment (as required by trade, i.e. welding helmet)
12.3 Waste Management – It is the responsibility of the craftsmen to communicate with the Customer the need to dispose of any waste, discarded commercial products and used materials requiring a MSDS during the course of work being done. The craftsmen must follow the customers and Prime Machine’s policies in disposing of such items.
In NO case will any liquid waste, discarded commercial products or used liquid materials be disposed of in plant drains or the site landfill.
Solid waste must be disposed of in an approved manner and in the designated location by the customer.
All containers shall have approved labels fixed to the container.
All unused product shall be taken with the craftsmen at the completion of the job. ANY EXCEPTION must have the approval of Customer.
12.4 First-Aid and Medical Treatment – The Project Manager or Crew Supervisor will be first-aid trained and will have a basic first-aid kit. First-aid kit is check out and it through the Secretary. First-aid treatment will be provided on site either by a Supervisor or the Customer’s medical facility. If emergency or further medical treatment is indicated, Prime Machine will provide transportation to:
Non-Emergency (if on site location permits*)
2390 So. Redwood Road
Salt Lake City
Emergency or After Hours (if on site location permits*)
Holy Cross Hospital
1050 E. South Temple
Salt Lake City
*If location of job site does not warrant the above, go to the nearest Emergency Facilities in the area.
First-aid and medical incidents will be reported to Customer’s Safety Dept. before the end of the current shift.
In the event of an accident, incident or injury, Area Manager, with the assistance from Customer’s Safety Dept., will investigate the cause and steps necessary to correct any problems and document the investigation in a report. This investigation will be conducted immediately, but in no case later than the end of the shift during which the incident occurred. Copies of the report will be forwarded to the Safety Coordinator.
12.5 Fire Protection and Prevention – Vehicles that are on site are to be equipped with a minimum of one 10-lb. ABC fire extinguisher mounted in an accessible location. It is the craftsman’s responsibility to check the extinguisher daily during the course of his pre-shift inspection to ensure that the extinguisher is fully charged and accessible.
12.6 Chocked Vehicles – All vehicles will be chocked and parking brake engaged when parked on the Customer’s property.
12.7 Safety Training – Safety training will continue for all on site personnel, with weekly “Tool-Box” safety meetings held for each crew by the Supervisor of the crew. The support and assistance of the Customer’s Safety Department may be requested. A copy of the attendance logs and a statement of the subject discussed will be forwarded to Safety Director each week.
13. DRUG AND ALCOHOL TESTING POLICY
13.0 Summary – Prime Machine believes that a healthy, productive work force, free from the effects of drugs and alcohol is very important, not only to the Company, but also to all Employees and the General Public.
Quite simply, Prime Machine is firmly committed to provide its employees with a safe, drug/alcohol free work environment. Any employee involvement with illegal drugs or alcohol, in accordance with this policy, will prevent the Company from meeting this commitment.
Employees who may have a drug/alcohol problem are strongly encouraged to come forward with their problem. This problem should be directed to your Supervisor or the Company Employee Relations, and will be kept in strict confidentiality. Rehabilitation will be available to you through your coverage in the Health Insurance as prescribed by carrier. Rehabilitation cannot be used by any employee as a means of avoiding disciplinary action if he or she has violated the Company’s drug abuse policy.
Further, Prime Machine hereby adopts this policy for the testing of employees and prospective employees for the presence of illegal drugs and/or alcohol in the work place. The policy that has been developed is not meant to be punitive. Rather, it is designed to be preventative. The importance of this issue to the Company and its employees cannot be overemphasized. The guidelines and procedures for policy fulfillment are described under general policy.
13.1 General Policy – The Company reserves the right to test employees or prospective employees for the presence of drugs or alcohol in accordance with the provisions of this policy as a condition of employment. For the purpose of this policy, the terms “drug” or “alcohol” are defined according to Utah Law (Utah Code Section Title 34-38 UCA) and include intoxicants and narcotics, marijuana, or any other controlled substance.
13.1.1 Prime Machine will require collection and testing for the following business purposes:
A. Investigation of possible individual impairment that constitutes reasonable grounds for requesting an employee to yield to a urinalysis and/or blood alcohol test and execute a consent form, including, but are not limited to, the manifestation of physical or physiological signs, symptoms, or reactions commonly caused by the use of alcohol on the breath, slurred or thickened speech, apparent loss of coordination or unsteady gait, or uncharacteristic emotional behavior.
B. Incidents of theft in the workplace.
C. Maintenance of safety for employees or the general public
D. Maintenance of productivity, quality of products or services, security of property or information, including review of unusual trends of absenteeism or tardiness.
E. Reasonable grounds shall also be deemed to exist whenever an employee is directly involved in an accident, while on duty, which results in any injury to himself/herself or any other person, or which causes damage to the Prime Machine’s property or the property of another individual.
F. Periodic testing as stated in RANDOM TESTING.
G. Pre-employment testing of applicants that Prime Machine intends to hire.
H. After a leave of absence, medical leave or disability, or injury that has resulted in lost time.
I. An employee that is enrolled in a rehabilitation treatment or counseling program will be required to have additional drug or alcohol testing, as a condition of continued employment.
J. Any employee who has previously tested positive and allowed continued employment will be required to have periodic testing, as a condition of continued employment.
13.1.2 The collection and testing of samples shall not be limited to circumstances where there are indications of individual, job-related impairment.
13.1.3 Upon the refusal of an employee to provide a sample, the Company will use that test result or refusal as the basis for disciplinary or rehabilitative actions, which will include the following:
A. A requirement that the employee enroll in an employer-approved rehabilitation, treatment, or counseling program, which shall include additional drug or alcohol testing, as a condition of continued employment;
B. Suspension of the employee with or without pay for a period of time;
C. Termination of employment;
D. Refusal to hire a prospective employee; or
E. Other disciplinary measures in conformance with the Company’s usual procedures, including any collective bargaining agreement, including disqualification from operating Company vehicles.
13.1.4 Whenever the employee’s supervisor has reasonable grounds to believe an employee is under the influence of alcohol or illegal drugs while on duty, the supervisor shall report that fact to Employee Relations or the President. If these parties concur that reasonable grounds exist to believe an employee is under the influence of alcohol or illegal drugs, the employee shall be requested to submit to a drug and/or blood alcohol analysis test.
13.1.5 If the employee drives Company vehicles in excess of 26,001 GVW, the employee will be tested pursuant to D.O.T. regulations.
13.2 Testing and Collection – The Company will utilize a laboratory that is experienced in performing analysis for alcohol and drug detection. Sample testing shall conform to scientifically accepted analytical methods and procedures. Testing shall include verification or confirmation of any positive test result by gas chromatography, gas chromatograph – mass spectroscopy or other comparably reliable analytical methods before the result of any test will be used as a basis for any action by the Company.
13.2.1 Samples for testing shall be collected under reasonable and sanitary conditions and tested with due regard to privacy of the individual being tested, and in a manner reasonably calculated to prevent substitutions or interference with the collection or testing of reliable samples.
13.2.2 Sample collection shall be documented, and documentation procedures shall include:
(a) labeling of samples so as to reasonably preclude the probability of erroneous identification of test results, and
(b) the individual being tested will be given the opportunity to provide notification of any information which he considers relevant to the test. For example, identification of prescription or nonprescription drugs which they may be currently using or have recently taken, or other relevant medical information.
13.2.3 Sample collection, storage and transportation to the place of testing shall be performed so as reasonably to preclude the probability of sample contamination or adulteration.
13.2.4 The employee or prospective employee shall also be requested to sign a consent form authorizing the analysis of his urine for the purpose of determining the presence of illegal drugs or blood/breath for the purpose of determining the presence of alcohol, and further authorizing the release of the written results of such test results to the employer.
13.2.5 The Company shall pay all costs of testing, including transportation if the testing of a current employee is conducted at a location other than the work place.
13.2.6 Any drug or alcohol testing shall occur during or immediately after the regular work period of all current employees and shall be deemed work time for the purposes of compensations and benefits for current employees.
13.2.7 If employee is unable to produce a urine sample, that individual will have one (1) hour to submit to the test. If after one (1) hour has passed and the employee is still unable to produce a urine sample, that individual will be responsible to submit to the test on their own time, at a pre-approved medical facility. Employee will not be allowed to return to work until the drug screen has been taken and will jeopardize further employment.
13.3 Random Testing – In order for the program to be unbiased, the random source has been derived from a source outside management; the Stock Market.
13.3.1 Two management personnel, within the first five (5) days of the month, would select a day for the random test to be held for that month. If a day is not selected, the test will not be done for that month.
13.3.2 The Employee selection will be determined on the day selected by the last digit in the employee’s payroll number, and the preceding day’s closing of the Dow Jones Shares. For example: Dow Jones closes at 2,821.65. All employees with payroll numbers that end in either 6 or 5 will be required to take the drug/alcohol screen.
All employees (i.e., Management, Area Managers, Craftsmen, etc.) are given a two digit number when their employment begins and are subject to the random testing.
13.3.3 If employee is unable to produce a urine sample, that individual will have one (1) hour to submit to the test. If after one (1) hour has passed and the employee is still unable to produce a urine sample, that individual will be responsible to submit to the test on their own time, at a pre-approved medical facility. Employee will not be allowed to return to work until the drug screen has been taken and will jeopardize further employment.
13.4 Federal D.O.T. Drug Testing Policy – Applies to anyone who will drive a company vehicle 26,001 GVW or more:
13.4.1 Prime Machine will conduct five (5) different types of controlled-substance tests of its drivers:
A. Pre-employment testing of applicants that Prime Machine intends to hire or utilize as drivers per D.O.T. regulations;
B. Periodic testing of all drivers conducted at least every two (2) years per D.O.T. regulations;
C. Reasonable-cause testing per D.O.T. regulations whenever Prime Machine believes an on-duty driver’s actions or conduct are indicative of using a controlled substance;
D. Annual random testing per D.O.T. regulations of at least fifty percent (50%) of Prime Machine’s drivers; and
E. Post-accident testing per D.O.T. regulations whenever a Prime Machine driver is involved in a D.O.T. defined reportable accident.
13.4.2 Work Care Clinic will be the Employee Assistance Program Resource Center and collection site.
13.4.3 Dr. Anderson will be the Medical Review Officer.
13.5 Test Results – In order to maintain confidentiality, all test results will be processed through Employee Relations, in a need-to-know basis. The results of such tests shall not otherwise be divulged to any other person, except when necessary for the conduct of the Company’s business affairs. The employer shall not be precluded, however, from divulging such test results upon request to agencies of local, state or federal governments, or administrative or judicial proceedings wherein the results of such a test are relevant to the issues involved or when required to divulge such test results by subpoena.
13.5.1 If the positive test result is verified or confirmed, the Company will take any one or a combination of the following actions:
A. Require the employee to enter into a Company approved drug or alcohol rehabilitation program, which shall include additional drug or alcohol testing as a condition of continued employment.
B. Suspend the employee, with or without pay, for a period of time. This will include additional drug and/or alcohol testing as a condition of continued employment.
C. Terminate the employee.
D. Refuse to hire a prospective employee.
E. Any other disciplinary measure that is a usual procedure at Prime Machine, which shall include additional drug and/or alcohol testing at the employee’s expense or disqualifying the employee from driving a Company vehicle.
13.5.2 The following cutoff limits will be used to determine a positive test result:
Alcohol. . . . . . (Breath .040) . . 40 mg/dl
Cannabinoids . . . . . . . . . . . . 50 ng/ml
Phencyclidine. . . . . . . . . . . . 75 ng/ml
Cocaine. . . . . . . . . . . . . . .300 ng/ml
Opiates. . . . . . . . . . . . . . .300 ng/ml
Amphetamines . . . . . . . . . . . .300 ng/ml
Benzodiazepines. . . . . . . . . . .300 ng/ml
Barbiturates . . . . . . . . . . . .300 ng/ml
Propoxyphene . . . . . . . . . . . .300 ng/ml
Methadone. . . . . . . . . . . . . .300 ng/ml
Methaqualone . . . . . . . . . . . .300 ng/ml
These limits may vary, depending on the testing facility used.
13.6 Prescription Drugs – All employees are required to report to their supervisors and Employee Relations the use of any prescribed medication which may affect or hinder their performance on the job with regard to his normal work duties.
No employee will be allowed to operate equipment if medication could interfere with safe operation. Failure to notify the supervisor and Employee Relations of the use of medication that could affect performance on the job, may lead to disciplinary action.
13.7 Records – The Employee Relations will be responsible to insure that the drug and alcohol testing policy is followed and maintained, and is also responsible for maintaining a designated area in the personnel department for filing all documentation.
Area Managers will include workplace safety training in their employee orientations. Training will include review of this Workplace Safety Action Plan and the department’s specific work safety procedures. Further, each person will be informed that no employee is expected to undertake a job until he or she has received job instructions on how to do it properly and has been authorized to perform that job. No employee should undertake a job that appears unsafe.
14.1 Training – The training plan will also include:
The Company’s Hazard Communications Program and proper procedures to protect against hazards (i.e., proper use and maintenance of personal protective equipment required, proper use, and maintenance; work practices or methods to assure proper use and handling of chemicals; and procedures for emergency response).
Work procedures to follow to assure protection when cleaning hazardous chemical spills and leaks.
Where MSDS’s and the Company’s written Hazard Communication Plan are located, how to read and interpret the information on both labels and MSDS’s, and how employees may obtain additional hazard information.
14.2 Safety Meetings – The Safety Director, along with the Area Managers will arrange for periodic employee safety meetings, but no less than ten a month. These meetings will include review of any additions, changes or corrections to the workplace safety program and procedures and the hazard communication program. Specific topic meetings may also be held (i.e., fire or natural disaster drills, proper use of fire extinguisher, administering first-aid, etc.) and may include use of outside consultants, speakers, audiovisual aids, etc.
15. REPORTING AND RECORDKEEPING
15.1 Medical Emergencies – Emergencies or injuries that require medical care but are not life-threatening and can be safely transported by automobile will be treated at the local health care facility.
The local emergency rescue service will be called for any serious life-threatening injuries, and for transporting injured employees that can not be safely transported by automobile.
The local emergency rescue service in our area is contacted by dialing 911. This number is also used for fire and police service.
Our local health care facility is:
Non-Emergency 7:30 am to 9:00 pm
2390 So. Redwood Road
Salt Lake City
Emergency or After Hours
Holy Cross Hospital
1050 E. South Temple
Salt Lake City
15.2 Reporting – Regardless of severity, all work-related accidents and injuries shall be reported to the Area Manager and the Safety Coordinator immediately. If injury occurs during swing, graveyard and/or weekend shifts, and has not resulted in a fatality, hospitalization, or medical treatment, the Safety Coordinator is to be notified on the following business day.
15.3 Recordable Injuries – Each injury or illness that requires medical attention, other than first-aid, and is the result of a work accident or from an exposure in the work environment, must be recorded by the Safety Coordinator, on the OSHA Form No. 200-Log (EXHIBIT C.15.1) and Summary of Occupational Injuries and Illnesses and record additional information on the supplementary record, Employer’s First Report of Injury. Completion of the form will be in accordance with OSHA instructions and must be completed within five (5) days of a reported incident.
Within forty-eight (48) hours the lower portion of the SRI (EXHIBIT C.15.2.A) must be completed and forward to the Company’s worker’s compensation carrier.
15.4 Employee’s Report – For all injuries, illnesses and near miss accidents that are the result of a work accident or from an exposure in the work environment, the craftsman involved must report immediately to his Area Manager and the Safety Coordinator, and he must properly fill out an SRI Employee’s Report of Incident within twenty-four (24) hours of the accident. (EXHIBIT C.15.2.A)
15.5 Area Manager’s Report – For every injury or illness resulting from a work accident, the injured employee’s Area Manager is to complete an accident investigation report within twenty-four (24) hours of the accident. (EXHIBIT C.15.3)
15.6 Witnesses Report – Each witness to a work accident resulting in an injury or illness, must file a completed Witness Incident Statement within twenty-four (24) hours of the accident.(EXHIBIT C.15.4)
15.7 Investigation – The Safety Director and Safety Coordinator will be responsible for investigating and reviewing all accidents and may request help in the investigation. After the investigation is completed, the Safety Director will make recommendations for a safer workplace.
15.8 Fraud – If fraud is suspected the Company will immediately notify the worker’s compensation carrier for investigative assistance.
15.9 Recordkeeping – The Safety Coordinator will be responsible for maintaining a designated area in the personnel department for filing all of the above records, reports and documentation of the Company’s Workplace Safety Program. All records and documentation, unless otherwise required, will be retained for a period of not less than five (5) years.
15.10 Contractor Injury/Illness Reporting – All accidents involving any contractor’s employee(s) will be promptly reported to Safety Coordinator for investigation.
15.11 Corporate Reporting – The Safety Coordinator is to report to the President of Prime Machine and the Safety Director any incidents/accidents resulting in:
A. A fatality or life threatening injury to employees, contractors, visitors or the general public;
B. Lost Time Accidents – injuries resulting in lost work days.
C. Restricted Work Days – injuries resulting in restricted duty.
16. EARLY RETURN TO WORK POLICY
16.0 Summary – The purpose of this policy is to encourage employees who have been injured on the job to return to work as soon as possible. Modified or other early return to work assignments will be described in writing and are contingent upon the written approval of the employee’s Area Manager, Safety Coordinator, and treating Physician.
16.1 Eligibility – All employees are eligible for early return to work assignments.
16.2 Availability – Early return to work is contingent upon the “Company’s” ability to provide modified work assignments.
16.3 Limitation – Early return to work options for employees injured on the job will generally be limited to six weeks. However, upon the advice of the treating physician exceptions to this rule if modified job assignments are available.
17. RETURN TO WORK AUTHORIZATION
17.1 Release to Return to Work – Sometimes known as a doctor’s slip, must include to following information.
A. The date of first treatment.
B. A description of the medical condition which was the cause of the employee’s absence from work and for which the employee was treated.
C. The time period during which the employee was under the care of a physician and disabled from work.
D. The date on which the physician released the employee to return to work.
E. Whether the employee is released to full or restricted duty. If the employee is given a limited release, the physical restrictions
must be described by the treating physician.
Upon receipt of a valid “release to return to
work” and the employee’s return to the job, Prime Machine, Inc. will inform the worker’s compensation carrier.
~~~ End of PMI safety Operations manual. ~~~